Written Resources

Welcome to the written resources page!

The resources here are written by Regina Gerbeaux and relevant to CEOs, Founders, executives, and Chiefs of Staff who are scaling their companies.

Write-ups are open-sourced for anyone to read and distribute - please just make sure you send the original link.

Enjoy!

Want help implementing these resources? Find out more about receiving coaching from me by clicking here!

Latest Written Resource

How to lead fearlessly when everything is falling apart

Discover how to lead fearlessly amidst chaos. This write-up unveils practical tips for embracing authenticity and confronting fears, empowering you to inspire confidence and resilience in your team even when everything seems to be falling apart.

The best question you could ask the people you care about

Discover how this one simple line of questioning can help you build deep trust and understand the people you love and care about. This works both at work and also in your personal life.

In conflict, you're not as rational as you think

All of us have to deal with conflict at work. Here's how to practice better objectivity, find your blind spots, and resolve conflict better on your teams, with your co-founders, and in your life.

How to Build a Relationship with your Executive Assistant

This write-up will teach you how to build a great relationship on the foundation of trust between you and your executive assistant, so they can help you collapse time even further and make you into more of a Superhuman.

Feedback: Leave Nothing Unsaid

Feedback is a gift, but can be tricky if you're trying to manage up as an operator. This write-up covers a no-BS way of receiving feedback from your exec and prying it out of them, and giving THEM feedback to help them improve. If you're an exec and you have teammates that struggle with giving you valuable feedback, read this, then send it to them. That way, they feel like they've been given explicit permission to tell you all of your flaws without fear. Good luck!

Proper Delegation for CEOs

As a CEO, Exec, or Leader, learn to effectively delegate anything that isn't the highest value of your time. You'll be given a rubric to use on how to score your tasks, and how to communicate well with your EA so they can really maximize your time.

Staying Ahead

Learn how to stay two steps ahead of your exec at all times, to keep their life on track, proactively plan, and reduce overwhelm for them and for you.

How to Build Trust With Your Exec

February 28, 2024

Trust-building is something that is important, but rarely prioritized with a deep sense of urgency. Learn how to proactively build trust with your exec by following the big takeaways.

Definition of Done (Closing the Loop)

February 5, 2024

Mastering the Definition of Done (DOD) enhances operational efficiency and strengthens professional relationships by ensuring proactive communication, transparency, and thoroughness. This guide provides actionable insights for applying DOD to both personal endeavors and workplace tasks, offering strategies to clarify project completion criteria, streamline processes, and foster a culture of accountability and trust.

Speak Like You're Chief of Staff to the President

January 26, 2024

Learn how to speak like you're the Chief of Staff to one of the most important people in the world - the President.

Proactive Resourcefulness

January 12, 2024

Learn how to skillfully master the art of anticipating what your exec needs before they know what they need, using Proactive Resourcefulness. This will become your ultimate sleuthing power, finding things to get the job done faster.

Why Your Company Needs a Decision Tracker

A centralized decision tracker is essential for companies to keep track of decisions made and the reasons behind them. By keeping a record of everyone's input, decision makers can identify patterns and make more informed decisions in the future.

Running an effective All Hands Meeting

December 22, 2022

By implementing an All Hands and running it effectively, you’re able to gather alignment across your startup to ensure your team is set up for success and on the same page, marching towards the same goal. Here's my framework on how to run one in your org.

Best practices to keep your company Slack workspace organized

December 5, 2022

Communication tools are a necessary evil when it comes to aligning your team, but it doesn’t have to be painful and distracting. Here's how you can make Slack work better for you and your team.

Setting up an engineering team structure for success

November 21, 2022

After speaking to dozens of SWE leaders, here's what I learned on how to structure your engineering team to move fast and scale.

Questions to ask yourself to start your coaching practice

November 10, 2022

I often get asked questions by friends and family on how to become a coach. Here is how I think about the practice and how you can too.

Help Execs Prioritize Work

One of the biggest "aha moments" I've had as a Chief of Staff is learning how to prioritize work for a CEO. Learn how to make your exec feel like a superhuman.

Bias Toward Action

Over the years, I have trained myself to get things done efficiently and quickly. As a result, people often say, “Wow, how do you get so much done in so little time?!” The truth is, I’m not special. Anyone can learn to do this. The secret is having a bias towards action.

Run efficient meetings that don’t suck

February 17, 2022

Meetings shouldn’t suck, but they often do. It begs the questions: why do they suck? And how can you make meetings great?

Hire, onboard, and work with an EA

January 6, 2022

When done correctly, EAs save us *hundreds* of hours. And we all know time is money. Here's how you can get off to the races with yours as fast and efficiently as possible.

Onboard yourself in 30 days

December 10, 2021

If you've landed a role as a chief of staff or supporting an executive, nailing the first 30 days is crucial to building trust. Here's how to get off to the races quickly.

Help Execs Achieve Inbox Zero

As a Chief of Staff, one of the best things you can do is help the CEO be hyper-organized. Here's how to maximize the CEO's speed by getting through what most people dread: emails.

Regina Gerbeaux

Who’s Regina Gerbeaux?

Regina Gerbeaux (@_rpgbx) is the executive coach to some of the fastest scaling startups in the world. She is also a founder currently interested in the food delivery and logistics space.

Regina was the first person trained by Matt Mochary (executive coach to the CEOs of Coinbase, Brex, and many more) in the Mochary Method Curriculum.

Her tactical templates and operational write-ups have been referenced and used by fast-scaling companies, including BioRender, CoreDB, dYdX, and many more.

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Operational Templates for your Company’s Notion Workspace

Free operational templates on Notion to help you scale your company – from onboarding/offboarding, to action trackers to keep your team efficient and accountable. Download now!

30-60-90 Day Template for Chiefs of Staff

A 30-60-90 day template for Chiefs of Staffs to use to onboard themselves.

Magic Questions for Busy Teams Template

Use Magic Questions (Lite & Lightning versions) to solicit feedback quickly and efficiently.

Delegation Rubric

Download this high-res PNG and PDF version for Execs and EAs to delegate and prioritize, respectively.

Access Templates Now